Have you ever been handed a set of information that contains an incredible number of redundancies? Presumed gaps in existing content even though there is an overwhelming amount of it? Struggled to take hundreds of variables and weave them into a coherent story?
Two days ago we were handed three lengthy PPT presentations, a word document and a request to have a coherent story for 100 people in a few hours. Smile! In the end, the feedback was that the content was “fabulous.” Colleagues exclaimed that the process was, “fun!”
All we needed was some creative design to get us through, here’s how we storyboarded our way to a great result:
Outline the Story Based on Your Audiences’s Needs
1. Write an outline of a story according to what your audience needs to learn
2. Identify just 4-5 themes within your story, “overview,” “about the organization,” “how to make pickle juice” etc.
3. Put each theme on a its own post it note
4. Lay the post it notes out from left to right in chronological order on a large table or desk
Explore How Existing and Missing Assets Support Telling the Story
1. Print all PPT slides, 6 per page, and other documents
2. Cut each slide into its own piece as well as themes on other documents
3. Arrange the pieces of paper under the post-it note themes for your story, in what you assume to be a logical chronological oder from top to bottom
4. Toss any redundant information – recycle that piece of paper
5. Add a piece of paper with any information that seems to be missing
6. Group related/ redundant items together for consolidation and recreation
7. Cut invividual pieces of paper up as necessary into smaller sections
8. Loop back through steps 4-8 until satisfied
Peer Review
1. Invite one or two peers into the room and ask them if you can “read them” the story
2. It is likely your colleagues will want to touch the process, it looks like a game, be ready for them to move things around (take a picture before hand so you can re-rearrange if necessary)
3. After the “Oh! This looks like fun” is over with your colleague consider inviting another in.
Capture the Story
1. Now that you have the arc to your story, start plugging away in PPT, word or whatever your medium is
2. Get excited about presenting information to your audience in a logical, clear way1







